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Access Control System

Access control is a means of controlling who enters a location and when. The person entering may be an employee, a contractor or a visitor and they may be on foot, driving a vehicle or using another mode of transport. The location they’re entering may be, for example, a site, a building, a room or a cabinet.

We tend to call it physical access control to differentiate it from access control that prevents people from entering virtual spaces – for example when logging into a computer network. And, although one of its primary uses is to increase security, a physical access control can offer many other benefits too. Including the improved efficiency of your business processes and site or building management.

What is an access control system?

When we talk about a physical access control system, we’re usually referring to an electronic security system. They typically use an identifier such as an access card to authorise people to enter certain areas. And, as they’re capable of logging who accessed where and when, they can provide valuable data to help you track how your buildings and sites are being used.

Why use an access control system instead of keys?

Mechanical keys are the simplest form of physical access control and the method many smaller organisations use. Even for a small company, however, using mechanical keys has several flaws and limitations – especially as an organisation gets bigger. Below are just some of the problems presented by using keys.

  • People lose keys
    If someone loses a key, you need to replace the lock to make sure the lost key can’t be misused. You then need to distribute new keys to everyone who needs access to that door.
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  • Keys don’t leave an audit trail
    You can’t see if and when someone’s used a key, so you don’t know who’s entered or at what time.
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  • Keys are difficult to manage
    If someone needs to enter many different buildings and rooms, they’ll need a large number of keys, which are inconvenient to carry and use. It can be difficult to remember which key is for which door, but it’s too much of a security risk to label them.

Increased control and security

By using an electronic access control system, you can avoid the downsides of using mechanical keys and also gain much more control.

It will manage:

  • Who has access
    You may, for example, only want to allow automatic access to employees. Whereas you’d like visitors and contractors to report to the reception desk on arrival.
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  • Which doors they have access to
    You may want only some people to enter certain areas. For example, you only want technicians to be allowed in your labs.
  •  
  • What times they can gain access
    Visitor, Contractors and junior staff may only be allowed access during their standard shift pattern, whereas senior staff can enter the building at any time.
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  • Under which conditions they’re allowed access
    For example, you may set your system so Visitor are only allowed access if it shows they’ve presented their certification/pass.

What gives you even more control is that a good access control system lets you set these parameters for each individual. And you can quickly and easily update them whenever you need to.

It will also show you who’s accessed where and when so that, if there’s an incident, it’s easier to determine who might have been involved.

A variety of identifiers for access control solutions

Access cards are still the most common identifiers used in access control systems. You present your card to a reader and, if all the conditions stored in the system are met, you’re allowed to enter.

There are other options to cards, however, and some offer higher levels of security.

The key identification methods are:

  • Such as an access card or badge or another type of identification tag.
  • For example a PIN or password.
  • Biometric identifiers such as your fingerprint or Face recognition.

Each identification method has pros and cons, so the method to choose depends on the situation. You might choose one method for external doors, for example, and another method for internal doors.

You can also combine two identification methods to increase your security standards. This is called verification – you use the first method to identify yourself and the second to verify that it’s you. So, for a room that holds valuable goods, you might ask people to use their access card for identification and then ask them to supply a PIN or present their fingerprint for verification.

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Benefits With Our Service

One of the main benefits of good customer service is that it persuades people to do business with your company more than once. Repeat sales are not accidental, and without creating a positive customer experience, buyers will go elsewhere. One of the advantages of good customer service is that it creates personal connections with your target audience.

When you treat buyers with kindness and respect, you develop a relationship that makes your customers reluctant to go elsewhere with their business. But the advantages of good customer service don’t just stop during a transaction, whether on the phone or in person. By taking an additional step such as sending a thank-you email after each purchase, you confirm the value of buyers regardless of the amount of their purchase.

Frequently Asked Questions

We are a Total IT Security based company that provides consulting services and installation of security cameras, audio-video equipment and networking at home and businesses

Our systems are reliable, efficient and simple to use, with exceptional customer service and affordable prices. Working to bring you a customized solution for your systems through an inclusion of the top brands that can bring you the best quality.

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All our products are purchased directly from the manufacturer.

All products can be serviced under the manufacturers warranty in our service shop or any other authorized repair center.

All authorized dealers receive the proper training/information on all current products to help the customer make an educated decision on the equipment being purchased.

1. Clearly defined workflows

There are often hundreds of workflows in each team and department. These workflows are hidden among different tools and employees. The sign of good workflow management shows when the entire organization is aware of all these workflows.

There’s no pressure to automate each and every workflow, but they should be documented. When the right time comes, you don’t need to dig through a hundred emails and software to adopt automation.

Some workflows are clearly defined and visible, some are not. But you should constantly try to identify these workflows and document them.

2. Prioritized and streamlined workflows

Your top priority workflows should be running at their best health. They should be lean, agile, and goal-oriented.

For example, start with customer-facing workflows like sales processes and discount approvals, or employee-centered workflows like hiring and onboarding. These are crucial workflows that have a huge impact on an organization.

There are subsidiary workflows running inside these primary workflows. They should be given the next priority and always be focused on serving their primary workflows. For example, creative request workflows of marketing should be prioritized behind the important sales workflows.

3. Regular monitoring and optimization

The only way to have highly efficient workflows is through optimization. Your first attempt at building a workflow, no matter how smart and data-driven it is, will still be inefficient. Workflows on paper are perfect and inhuman. Workflows that run in real-time are imperfect and human.

An organization that runs on efficient workflows is equipped to tackle all business goals easily

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Phone #1: +(91) 9731903339
Phone #2: +(91) 9538787878
Email: sathishmg@1pointsolutions.co.in
Your Privacy & Security is Our Top Priority
Phone #1: +(91) 9731903339
Phone #2: +(91) 9538787878
Email: sathishmg@1pointsolutions.co.in